GCAP & AGDAs 2024 Sponsors FAQs

  1. Do we have your most up-to-date Logo?

Your Company’s Logo may be used on various platforms, including the GCAP Website, Eventbrite, Twitter, Digital Signs at MCEC, Media Walls, Lanyards, Tote Bags, Coffee Cups, Coffee Carts and more.

Please provide a link (Google Drive, Dropbox, or Sharepoint) to high-quality versions of your company logo to the IGEA Team.

AI files or Transparent PNG’s preferred. Submit this to Molly Campbell

 

  1. Are you following us on Social Media?

We use X, Facebook, Instagram, LinkedIn & YouTube to promote GCAP & AGDAs. If you’re following us, we will tag your company at every mention.

All Links can be found below

https://linktr.ee/IGEA_ANZ

 

  1. Artwork Deadline

Tote Bags: Mon 17 June 2024

      AI files or Transparent PNG’s preferred. Submit this to Sav Wolfe

Lanyards: Mon 19 August 2024

      AI files or Transparent PNG’s preferred. Submit this to Sav Wolfe

Coffee Cups: Mon 19 August 2024

All coffee cups will be ordered from here.

      AI files or Transparent PNG’s preferred. Submit this to Sav Wolfe

Coffee Carts: Mon 19 August 2024

To display on the LCD Screen

      jpeg, wmv, mp4 or mp3—resolution up to 1920 x 1080 pixels. Submit this to Sav Wolfe

Volunteer Shirts: Mon 26 August 2024

      AI files or Transparent PNG’s preferred. Submit this to Sav Wolfe

 

  1. GCAP & AGDAs Newsletter:

Read our most recent edition – AGDAs Game and Culture Submissions Are Open!

The newsletter has a distribution list of over 3000 recipients.

Text: Keep it short and engaging, preferably no more than 4 paragraphs. You can include hyperlinks and emails if they are relevant.

Images: Recommended size is never smaller than 400 x 400 pixels. Image headings should have a maximum width of 700 pixels. AI files or Transparent PNG’s preferred.

All Newsletter Content can be sent to Molly Campbell

 

  1. Newsletter Deadlines:

Please provide all content by COB of the dates below

All dates are subject to change

NewsletterHeadlineContent DueDistribution Date
Newsletter #1GCAP & AGDAs AnnouncementFri 23 Feb 2024Tue 27 Feb 2024
Newsletter #2AGDAs Submission OpenFri 3 May 2024Wed 8 May 2024
Newsletter #3Re-cap GCAP 2023Fri 31 May 2024Wed 5 June 2024
Newsletter #4Schedule AnnouncementFri 12 Jul 2024Wed 17 Jul 2024
Newsletter #5Tickets on Sale NowFri 26 Jul 2024Wed 31 Jul 2024
Newsletter #6Special FeaturesFri 9 Aug 2024Wed 14 Aug 2024
Newsletter #7One Month to GoFri 30 Aug 2024Wed 4 Sep 2024
Newsletter #8Special FeaturesFri 7 Sep 2024Wed 11 Sep 2024
Newsletter #9Special FeaturesFri 13 Sep 2024Wed 18 Sep 2024
Newsletter #102 Weeks LeftFri 20 Sep 2024Wed 25 Sep 2024
Newsletter #11How to Attend GCAP & AGDAsFri 27 Sep 2024Wed 2 Oct 2024
Newsletter #12Thank YouFri 11 Oct 20204Wed 16 Oct 2024
Newsletter #13Talks available in the VaultFri 1 Nov 2024Wed 6 Nov 2024

 

All Newsletter Content can be sent to Molly Campbell

 

  1. Register for your GCAP Tickets by Friday 27 September 2024!

Link to Ticket Registration to be announced

As part of your sponsorship package, you receive a specific number of tickets. Contact the IGEA team to receive your code for ticket redemption via Eventbrite.

Have your team register themselves immediately to ensure they receive pre-event information and maximise their GCAP experience.

 

  1. MeetToMatch:

Link to M2M Registration to be announced

MeetToMatch is a B2B event platform for planning meetings, sessions, and exploring products and services.

As a GCAP sponsor, you have exclusive access to the VIP Meeting Room at MCEC, where you can hold private in-person discussions.

The room can be booked in 20-minute blocks.

 

  1. Pods, Booths & Pavilion Information:

Location at MCEC

Pods, Booths & Pavilions will be located in high foot traffic area near coffee cart. Designed for small group discussions, not large Speaker Sessions.

If have a selected a Pod, Booth or Pavilion, please ensure you have reached out to Harry the Hirer and Ceri Hutton by 1st August 2024.

Details of design are due to Harry the Hirer by 31 August 2024. Please submit these to Naomi Albers

Branded panelling available pending event company specs.

 

Setting up and taking down your Sponsor Booth:

You can bring pull-up banners and merchandise, no stickers allowed. Each booth includes a TV, cupboard, chairs, and table.

You will have access to set up your booth on Monday, 7 October 2023, from 7:30 am to 8:30 am.

An IGEA Team Member will be available to assist you on the floor.

The ideal time to dismantle your booth is on Wednesday, 9 October 2023, between 1 pm and 2 pm, before the Closing Keynote.

Please ensure your booth is cleared before 4 pm.

 

Scheduling your Booth Staff

Your booth is accessible for all 3 days of GCAP. You have the flexibility to schedule your staff in a manner that optimises their time. Based on last years’ experience, booths were most frequented during Morning Tea and Lunch Breaks, with approximately 200 attendees around during the Talks as well.

The GCAP Schedule will become available from 1st July 2024. We will reach out to you regarding your schedule and with advise on times of substantial foot traffic around the booths. We advise having at least 1 staff member present at the booth throughout the day.

Monday 7th October 2023

TBC

Tuesday 8th October 2023

TBC

Wednesday 9th October 2023

TBC

Marketing Your Booth:

Prepare a short copy (280 characters) to entice the GCAP audience to visit your booth.

We will promote your booth on our social media. Submit your content to Molly Campbell

 

  1. Save the date – Monday 7 October 2024, 6:30 pm-9:30 pm.

We are having a VIP cocktail event for sponsors at Southbank. We will send you an invitation in August.

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